[NEohioPAL]June Minutes -- please note volunteer To Do's

Fri Jun 22 07:40:10 PDT 2007

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Here are the minutes from June -- changes and additions welcome.
  Nan

  Arts Collinwood
  Minutes of Board of trustees Meeting
  June 14, 2007

  Present: Sarah Gyorki, Nan Kennedy, Cindy Barber, Kathy Baker, Jennifer Malkin, Steve Manko, Dan Bode, Mary Greene, George Nemeth
  Minutes of the April board meeting were approved as read.
  Steve Manka was officially welcomed as the new chair.
  George Nemeth was welcomed as a new trustee.
  Financial and Building  The Cleveland Foundation has approved a $15,000 grant for consultations with Janus Small. Those will be scheduled as soon as Janus is available – perhaps in August.
  The after-school program’s expenses are almost fully reimbursed; $13,000 will be received shortly.
  We have registered for CAC funding; the workshops take place in June, applications are due in August.
  We hope to hold more family-friendly concerts, possibly with the OAC grant for neighborhood art events.
  The next fundraiser is the Sneak Peek, on July 27. Volunteers: Steve, Jennifer Malkin, Mary Greene.
  Hickman is ready with its donation of roofing materials; the free/cut-rate contractor is trying to fit us into his schedule.
  Work can begin on the Bluebird as soon as we have $10-15,000 in hand; volunteers are ready.
  Interest in the studios is building; no fresh contract have been signed but several are likely soon. The café’s rent is due to rise to $758 next month. The outrageous water bill has been settled, to our benefit. We are almost covering the mortgage (though not the insurance) with building income; and payroll is up to date through April.
  Board members still have time to send WAF sponsor packages to their contacts.
  The books are still too confused for audit. Nan will ask Cindy Szafraniec if she will clean them up.
  Programs  The Waf (July 28) will be preceded by Sneak Peek (July 26) and opening of Members’ Show (July 27). McKala Everett has volunteered to coordinate kids’ events at the WAF.
  OAC-sponsored events in July will include a jazz concert and programs by the Kite Society and Bike Society. The Sand Sculpture Contest (July 15) will feature a new category for artists: $5 registration and a $500 prize. Family entries will be free as usual.
  Art Camp  The camp has hired John Krol, music director at Hawken Middle School, as director; Craig Brent Sullivan (who taught AC’s after-school classes this year, and also teaches at Art House and for Collinwood High); and Rachel Fichter (recent theatre arts grad with teaching experience. The program will focus ion the end-of-camp production, and will include visiting artists and an occasional field trip.
  Space was hard to find this year; at the last minute, we made arrangements with Beachland Presbyterian church.
  Sponsorships have brought in $2100. Neighborhood Connections has given us a $1700 grant for training the teachers’ aides and junior counselors. Registration has been very slow (we have suffered from the absence of the Sun Scoop, and the slowness of Cool Cleveland in running our PR), but is picking up; if we get the 40 we aim for, the camp will come very close to breaking even.  
  Volunteers  Kathy Baker is looking for a co-chair to handle the recruitment of volunteers for special events; she will continue to manage the gallery and art camp.
  Ways to find volunteers: contact CIA students; cultivate social networks (George will help here); Jennifer offered to recruit a NCB programmer to create a database. 
  Cindy proposed a rotating board member to work with Sarah on programs; feel free to sign up!
  Board Retreat  It would be useful to hold a retreat before the Janus Small consultations begin; Steve offered to send out a Wizard to determine if June 24 will work for a majority. George offered to videotape board interviews for archiving.

          NEXT BOARD MEETING IS JULY 12, at Café Marika at 6:00 pm.

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<DIV>Here are the minutes from June -- changes and additions welcome.</DIV>  <DIV>Nan</DIV>  <DIV> </DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center" align=center><SPAN style="FONT-SIZE: 20pt; FONT-FAMILY: Jokerman; mso-bidi-font-size: 12.0pt; mso-fareast-font-family: 'MS Mincho'">Arts Collinwood<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p></o:p></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center" align=center><B><SPAN style="FONT-SIZE: 16pt; mso-bidi-font-size: 12.0pt; mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Minutes of Board of trustees Meeting<o:p></o:p></FONT></SPAN></B></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center" align=center><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">June 14, 2007<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family:
 'MS Mincho'"><FONT face="Comic Sans MS"> <o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Present: Sarah Gyorki, Nan Kennedy, Cindy Barber, Kathy Baker, Jennifer Malkin, Steve Manko, Dan Bode, Mary Greene, George Nemeth<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Minutes of the April board meeting were approved as read.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Steve Manka was officially welcomed as the new chair.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">George Nemeth was welcomed as a new trustee.<o:p></o:p></FONT></SPAN></DIV> 
 <H3 style="MARGIN: 12pt 0in 3pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'">Financial and Building<o:p></o:p></SPAN></H3>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">The Cleveland Foundation has approved a $15,000 grant for consultations with Janus Small. Those will be scheduled as soon as Janus is available – perhaps in August.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">The after-school program’s expenses are almost fully reimbursed; $13,000 will be received shortly.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">We have registered for CAC funding; the workshops take place in June, applications are due in August.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0
 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">We hope to hold more family-friendly concerts, possibly with the OAC grant for neighborhood art events.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">The next fundraiser is the Sneak Peek, on July 27. <B>Volunteers: Steve, Jennifer Malkin, Mary Greene.<o:p></o:p></B></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Hickman is ready with its donation of roofing materials; the free/cut-rate contractor is trying to fit us into his schedule.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Work can begin on the Bluebird as soon as we have $10-15,000 in hand; volunteers
 are ready.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Interest in the studios is building; no fresh contract have been signed but several are likely soon. The café’s rent is due to rise to $758 next month. The outrageous water bill has been settled, to our benefit. We are almost covering the mortgage (though not the insurance) with building income; and payroll is up to date through April.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Board members still have time to send WAF sponsor packages to their contacts.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">The books are still too confused for audit. Nan will ask Cindy Szafraniec if she will clean
 them up.<o:p></o:p></FONT></SPAN></DIV>  <H3 style="MARGIN: 12pt 0in 3pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'">Programs<o:p></o:p></SPAN></H3>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">The Waf (July 28) will be preceded by Sneak Peek (July 26) and opening of Members’ Show (July 27). McKala Everett has volunteered to coordinate kids’ events at the WAF.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">OAC-sponsored events in July will include a jazz concert and programs by the Kite Society and Bike Society. The Sand Sculpture Contest (July 15) will feature a new category for artists: $5 registration and a $500 prize. Family entries will be free as usual.<o:p></o:p></FONT></SPAN></DIV>  <H3 style="MARGIN: 12pt 0in 3pt">Art Camp</H3>  <DIV class=Body0 style="MARGIN: 0in 0in
 0pt"><FONT face="Comic Sans MS">The camp has hired John Krol, music director at Hawken Middle School, as director; Craig Brent Sullivan (who taught AC’s after-school classes this year, and also teaches at Art House and for Collinwood High); and Rachel Fichter (recent theatre arts grad with teaching experience. The program will focus ion the end-of-camp production, and will include visiting artists and an occasional field trip.</FONT></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><FONT face="Comic Sans MS">Space was hard to find this year; at the last minute, we made arrangements with Beachland Presbyterian church.</FONT></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><FONT face="Comic Sans MS">Sponsorships have brought in $2100. Neighborhood Connections has given us a $1700 grant for training the teachers’ aides and junior counselors. Registration has been very slow (we have suffered from the absence of the Sun Scoop, and the slowness of Cool Cleveland in
 running our PR), but is picking up; if we get the 40 we aim for, the camp will come very close to breaking even.<SPAN style="mso-spacerun: yes">  </SPAN><SPAN style="mso-fareast-font-family: 'MS Mincho'"><o:p></o:p></SPAN></FONT></DIV>  <H3 style="MARGIN: 12pt 0in 3pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'">Volunteers<o:p></o:p></SPAN></H3>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Kathy Baker is looking for a co-chair to handle the recruitment of volunteers for special events; she will continue to manage the gallery and art camp.<o:p></o:p></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Ways to find volunteers: contact CIA students; cultivate social networks <B>(George will help here); Jennifer offered to recruit a NCB programmer to create a database.
 <o:p></o:p></B></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><B><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">Cindy proposed a rotating board member to work with Sarah on programs; feel free to sign up!<o:p></o:p></FONT></SPAN></B></DIV>  <H3 style="MARGIN: 12pt 0in 3pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'">Board Retreat<o:p></o:p></SPAN></H3>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS">It would be useful to hold a retreat before the Janus Small consultations begin<B>; Steve offered to send out a Wizard to determine if June 24 will work for a majority. George offered to videotape board interviews for archiving.<o:p></o:p></B></FONT></SPAN></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><B><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS"> <o:p></o:p></FONT></SPAN></B></DIV>  <DIV class=Body0
 style="MARGIN: 0in 0in 0pt"><B><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS"><SPAN style="mso-tab-count: 1">        </SPAN>NEXT BOARD MEETING IS JULY 12, at Café Marika at 6:00 pm.<o:p></o:p></FONT></SPAN></B></DIV>  <DIV class=Body0 style="MARGIN: 0in 0in 0pt"><SPAN style="mso-fareast-font-family: 'MS Mincho'"><FONT face="Comic Sans MS"> <o:p></o:p></FONT></SPAN></DIV>  <DIV> </DIV>
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