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<body lang=EN-US link=blue vlink=purple>

<div class=Section1>

<p class=MsoNormal align=center style='text-align:center'><b>Beck Center for
the Arts<o:p></o:p></b></p>

<p class=MsoNormal align=center style='text-align:center'><b>Job Description<o:p></o:p></b></p>

<p class=MsoNormal><o:p> </o:p></p>

<p class=MsoNormal><b>POSITION (TITLE):           Assistant Customer Service
Manager<o:p></o:p></b></p>

<p class=MsoNormal><b><u><o:p><span style='text-decoration:none'> </span></o:p></u></b></p>

<p class=MsoNormal><b>REPORTS TO:                     Customer Service Manager <o:p></o:p></b></p>

<p class=MsoNormal><b><o:p> </o:p></b></p>

<p class=MsoNormal><b>GENERAL DESCRIPTION:         Part-time, hourly,
non-exempt<o:p></o:p></b></p>

<p class=MsoNormal><o:p> </o:p></p>

<p class=MsoNormal><b>POSITION SUMMARY:  The </b><b>Assistant Customer Service
Manager assists the Customer Service Manager in managing the daily operations
of the Beck Center for the Arts Customer Service Center and serves as the
direct supervisor of the Customer Service staff in the absence of the Customer
Service Manager.  Additional duties include sales, departmental operations and
administration, and client interface.<o:p></o:p></b></p>

<p class=MsoNormal><u><o:p><span style='text-decoration:none'> </span></o:p></u></p>

<h2>RESPONSIBILITIES:<o:p></o:p></h2>

<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l5 level1 lfo1'><![if !supportLists]><span
style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'>     
</span></span><![endif]>Sales: <o:p></o:p></p>

<ul style='margin-top:0in' type=disc>
 <li class=MsoNormal style='mso-list:l1 level1 lfo2'>Assists with all theater
     ticket sales, including subscriptions, flex passes, group and sales,
     including:<o:p></o:p></li>
 <ul style='margin-top:0in' type=circle>
  <li class=MsoNormal style='mso-list:l1 level2 lfo2'>Generating leads, <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l1 level2 lfo2'>Cultivating new business,
      <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l1 level2 lfo2'>Making outbound sales
      calls, <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l1 level2 lfo2'>Renewing past group
      buyers, <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l1 level2 lfo2'>Creating and executing
      targeted sales campaigns, <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l1 level2 lfo2'>Ensuring top level client
      service, <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l1 level2 lfo2'>Recording group sales
      orders by answering the general sales calls, and entering data into the
      ticketing system. <o:p></o:p></li>
 </ul>
 <li class=MsoNormal style='mso-list:l1 level1 lfo2'>Assists with rental sales
     of the Beck Center by outside individuals and groups. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l1 level1 lfo2'>Manages the sales staff to
     take ticket sales and class registrations in the absence of the Customer
     Service Manager.<o:p></o:p></li>
</ul>

<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l5 level1 lfo1'><![if !supportLists]><span
style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'>     
</span></span><![endif]>Operations: <o:p></o:p></p>

<ul style='margin-top:0in' type=disc>
 <li class=MsoNormal style='mso-list:l1 level1 lfo2'>Prepares customer service
     center, staff, and volunteers for events. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l1 level1 lfo2'>Provides general, technical,
     and network support to staff and Beck Center clients. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l1 level1 lfo2'>Assists in resolving
     customer complaints and resolves any emergent challenges or customer
     service issues. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l1 level1 lfo2'>Monitors the appearance of
     the first floor sales and lobby area and works closely with the Facilities
     staff to ensure facility is presentable and well-maintained.<o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l1 level1 lfo2'>Coordinates with the
     Facilities staff on building hours, security, accessibility, repair needs,
     and accident reports. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l1 level1 lfo2'>Works closely with the
     Customer Service Manager in order to effectively manage and maintain the
     Customer Service Center operations. <o:p></o:p></li>
</ul>

<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l5 level1 lfo1'><![if !supportLists]><span
style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'>     
</span></span><![endif]>Customer Service Center Administration: <o:p></o:p></p>

<ul style='margin-top:0in' type=disc>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Manages and maintains the
     computerized ticketing and education registration systems, including: <o:p></o:p></li>
 <ul style='margin-top:0in' type=circle>
  <li class=MsoNormal style='mso-list:l4 level2 lfo3'>Event set-up, <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l4 level2 lfo3'>Ticket design, <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l4 level2 lfo3'>Sales reconciliations, <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l4 level2 lfo3'>Reporting and analyses, <o:p></o:p></li>
  <li class=MsoNormal style='mso-list:l4 level2 lfo3'>System backups. <o:p></o:p></li>
 </ul>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Performs extensive data
     entry of an analytical nature. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Opens and closes ticket
     office. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Processes ticket mailings.
     <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Manages and oversees
     cash-out procedures. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Maintains components of
     the website as it relates to the ticketing/registration software. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Oversees the preparation
     and reconciliation of daily deposits and financial business for the box
     office as needed. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Assists with concession
     sales, inventory, staffing, and financial reporting.<o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Maintains accuracy in a
     fast paced customer service environment. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l4 level1 lfo3'>Assists with the
     distribution of all mail, phone calls, deliveries, and other
     communications in an accurate and timely fashion.  <o:p></o:p></li>
</ul>

<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l5 level1 lfo1'><![if !supportLists]><span
style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'>     
</span></span><![endif]>Department Support: <o:p></o:p></p>

<ul style='margin-top:0in' type=disc>
 <li class=MsoNormal style='mso-list:l3 level1 lfo4'>Assists and fills in for
     Customer Service staff when needed. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l3 level1 lfo4'>Interfaces with other Beck
     Center supervisors and staff for successful communication and provides
     support for other departments as needed. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l3 level1 lfo4'>Oversees department in
     Manager’s absence and coordinates activities of staff and
     volunteers, including assisting with interviewing, hiring, scheduling and
     training.<o:p></o:p></li>
</ul>

<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l5 level1 lfo1'><![if !supportLists]><span
style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'>     
</span></span><![endif]>Client Functions: <o:p></o:p></p>

<ul style='margin-top:0in' type=disc>
 <li class=MsoNormal style='mso-list:l0 level1 lfo5'>Maintains positive client
     relations by assisting in filling all client requests in a timely and
     service-oriented manner. <o:p></o:p></li>
</ul>

<p>This job description is a general description of essential job functions. It
is not intended as an employment contract, nor is it intended to describe all
duties someone is this position may perform. All employees of the Beck Center
for the Arts are expected to perform tasks as assigned by their manager,
regardless of job title or routine job duties.<o:p></o:p></p>

<h2 style='text-autospace:ideograph-other'>QUALIFICATIONS:<o:p></o:p></h2>

<p class=MsoListParagraphCxSpFirst style='text-indent:-.25in;mso-list:l0 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>        
</span></span></span><![endif]>Ability to familiarize oneself with different
venues, including a working knowledge of the Beck Center for the Arts, its
programs, classes, partners, and activities.<o:p></o:p></p>

<p class=MsoListParagraphCxSpMiddle style='text-indent:-.25in;mso-list:l0 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>        
</span></span></span><![endif]>Ability to train new employees and advise
current employees on the use of ticketing and education registration software.<o:p></o:p></p>

<p class=MsoListParagraphCxSpMiddle style='text-indent:-.25in;mso-list:l0 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>        
</span></span></span><![endif]>Ability to remain calm and react in a
responsible manner in hectic environments. <o:p></o:p></p>

<p class=MsoListParagraphCxSpMiddle style='text-indent:-.25in;mso-list:l0 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>        
</span></span></span><![endif]>Ability to motivate, develop, and evaluate
subordinates.<o:p></o:p></p>

<p class=MsoListParagraphCxSpMiddle style='text-indent:-.25in;mso-list:l0 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>        
</span></span></span><![endif]>Ability to handle multiple monetary transactions
in an accurate and prudent manner. <o:p></o:p></p>

<p class=MsoListParagraphCxSpMiddle style='text-indent:-.25in;mso-list:l0 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>        
</span></span></span><![endif]>Strong speaking skills and logical thinking when
describing issues and framing approaches to solving problems. <o:p></o:p></p>

<p class=MsoListParagraphCxSpMiddle style='text-indent:-.25in;mso-list:l0 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>        
</span></span></span><![endif]>Clear and concise written and verbal
communication skills with a strong focus on customer service.<o:p></o:p></p>

<p class=MsoListParagraphCxSpMiddle style='text-indent:-.25in;mso-list:l0 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>        
</span></span></span><![endif]>Skill in learning new ticketing and education
registration software programs and applying this knowledge to perform the
essential tasks of the position. <o:p></o:p></p>

<p class=MsoListParagraphCxSpLast style='text-indent:-.25in;mso-list:l0 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>        
</span></span></span><![endif]>Skill in resolving customer concerns and issues
in a fast and friendly manner. <o:p></o:p></p>

<ul style='margin-top:0in' type=disc>
 <li class=MsoNormal style='mso-list:l2 level1 lfo6'>Ability to maintain
     accuracy in a fast paced customer service environment. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l2 level1 lfo6'>Knowledge of basic
     accounting math. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l2 level1 lfo6'>Knowledge and demonstrated
     use of any sales software.<o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l2 level1 lfo6'>Ability to maintain
     flexible schedule as required by activity in the Center, including
     evenings, holidays, and weekends.<o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l2 level1 lfo6'>Ability to lift and carry
     up to 25 lbs. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l2 level1 lfo6'>Education: High School
     Diploma or equivalent <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l2 level1 lfo6'>Experience: One (1) year
     work experience in two of the following: database management, customer
     service, staff supervision, sales, or cash management. <o:p></o:p></li>
 <li class=MsoNormal style='mso-list:l2 level1 lfo6'>Computer Skills: Two
     (2) years of experience using Microsoft Word, Excel, and the web. <o:p></o:p></li>
</ul>

<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p>

<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p>

<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Respond
via email to mransom@beckcenter.org <o:p></o:p></span></p>

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